A sample procedure for Scope of the OH&S management system (Clause 4.3)
Here's a sample procedure for defining the scope of the Occupational Health and Safety Management System (OH&SMS) in compliance with ISO 45001 Clause 4.3:
Procedure for Defining the Scope of the OH&S Management System
1. Purpose
To establish and maintain a documented scope of the OH&S management system that defines its boundaries and applicability within the organization.
2. Scope
This procedure applies to all activities, processes, and personnel within [Your Company Name] that are relevant to the OH&S management system.
3. Responsibilities
- Top Management: Approve the scope of the OH&SMS and ensure it aligns with the organization's strategic direction.
- OH&S Manager: Develop and maintain the documented scope of the OH&SMS. Ensure that the scope is communicated and understood within the organization.
- Department Heads: Provide input on the activities and processes within their areas that should be included in the scope.
4. Procedure
4.1 Identify Relevant Activities and Processes
- Review Organizational Structure: Examine the organizational structure to identify all departments, functions, and processes.
- Assess OH&S Risks: Identify activities and processes that have significant OH&S risks or impacts.
- Consider Legal and Other Requirements: Ensure that all activities and processes subject to legal and regulatory requirements are included.
4.2 Define Boundaries and Applicability
- Geographical Boundaries: Specify the physical locations and sites that are covered by the OH&SMS.
- Operational Boundaries: Define the operational activities, products, and services that are included.
- Organizational Boundaries: Identify the parts of the organization (e.g., departments, units) that are within the scope.
4.3 Document the Scope
- Scope Statement: Develop a clear and concise scope statement that includes the identified boundaries and applicability.
- Approval: Obtain approval of the scope statement from top management.
- Communication: Communicate the scope statement to all relevant personnel and stakeholders.
4.4 Review and Update the Scope
- Periodic Review: Review the scope of the OH&SMS at least annually or whenever there are significant changes in the organization.
- Update as Necessary: Update the scope statement to reflect any changes in activities, processes, or organizational structure.
- Re-Approval and Communication: Obtain re-approval from top management and communicate any changes to relevant personnel.
5. Records
- Scope Statement: Maintain a documented scope statement of the OH&SMS.
- Review Records: Keep records of periodic reviews and updates to the scope.
6. References
- ISO 45001:2018 Clause 4.3
- [Your Company Name] OH&S Policy
Feel free to customize this procedure to fit the specific needs and context of your organization.
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